This system is created using Visual studio 2008 and MS access for database support. The has many features and this feature will discuss on how to use the system.
How to use Job Ordering System
•When you first run the job order program, the main menu of job ordering system will show before the user log in.
•The next form is the log in form that display when the user click the log in menu on the menu area, here to log in form where can type the username and password of the user in order to access the standard menus that are not visible when the user is not logged in.
•After successfully logging in the basic and important menu are displayed. And at the time that this basic menu’s are displayed it is now then ready to accept a command from the user. And the action can be performed based on the task that are given by the user.
•This next form shown below is the Customer form this window will display when the user click Customer under the Menu. This window where the user can search a specific customer by typing the customer name in the search textbox area provided or the user can easily click load all button to load all the registered customer. In this customer form also is enabled user to create, update the user information.
•Next, the job ordering process start because it registered the newly acquired Item for Repair. But first the in order use this we need to fill the customer information located at the right side of the form and the customer information will be taken from the customer form by clicking the C-List Button. After we fill up the customer information it is ready to be filled manually the Qty, serial no., Description, Problem Action Taken , Remarks and on the Technician In charge will come from the technician list and the technician list will be available when T-list button is clicked. And after writing all data needed the system has the capacity to add more items or list of items by clicking the Add this Item Button and finally when all the item endorsed the user can put a Job Estimation by parts, Labor, Pick-up and Delivery and the Total Amount are auto generated and ready to end job order registering of item(s) by clicking Save and Preview Button.
•then Job order generated when the user click the Save and preview Button in Job Ordering form, this functionality enabled the user to preview the customer information and the item endorsed by the customer and print as a copy for customer copy and company copy. And this report is also ready to be saved as a PDF file, Word document and Excel format.
•The payment form this form will show if Receive payment Menu is clicked and the main purpose of this form enable user to accept payment and from the customer the process will be first the user will search the name of the customer and if there multiple result the user can simply select the exact data of the customer who wants to pay the of the job order. And after receiving the money from the customer the user will then input the receive payments to the receive payment textbox and the program will then automatically compute if there’s a change or none after then the user can now click the Save Only Button if the Customer don’t want the receipt and the payment of the customer will be then displayed at the right corner of the window in the Payment list.
•Then, it preview the output of receipt to be issued to the customer after receiving the amount and when the user click the Save and Print Receipt and the receipt contains the customer information and the description of paid items and the summary of amounts.
•The next window is Report here in the Report form all the transaction is visible and user can select the Type of report he/she wants to issue is either by Showing all Job estimation the list of all job estimation, Showing the Payment List the list of all payments receive by the cashier, Showing Settled Job Order where all the list of all settled job order are available, Showing the Unsettled Job Order is the list of all Job order that need to be settle in cashiering, and Showing all Endorsed item where all list of all item that deposit in the company and the user can click the Show Button the functionality of button is to show the filter items in the datagrid. Another Report Filter is the filter by Customer Name where the user can type the name of the customer provided in the Customer textbox.
•The window is the report generated during the Preview Button is clicked under Report Type and all the list of Job Estimation are shown. Same with the other Radio button is it will generate an almost similar preview of reports.
•The User Accounts Management where the Administrator can create, Delete, Or Update user account first in creating a user account the admin should fill the Name, Username, Password and Confirming the password and select the type of user that the admin desire and then the admin can simply click the Save button to finally Create the save User to the database, and then the admin also is able to delete the specific user by clicking the specific user in the list of user in the datagrid and the click user automatically displayed the user information and the admin can now click the Delete Button. And also the admin can update the information about specific user accounts by simply clicking the specific user display in the datagrid and once it is already clicking the it will fill the user information and at that time the admin can change the desired information of specific user information and finally click the Update Button.
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